Privacy Policy
Last updated: 28 May 2026
Who we are
RF Interior Design Ltd is an interior design practice based in London. We are the data controller for the personal information collected through this website and in the course of our work with clients.
RF Interior Design Ltd is registered in England and Wales, Company No. 17224035. Registered office: 66 Paul Street, London EC2A 4NA.
We are registered with the Information Commissioner's Office (ICO), registration reference ZC157944.
If you have any questions about this policy or how we handle your data, please contact us at privacy@rfinterior.design.
The information we collect and why
Website visitors
This website is hosted by Squarespace. When you visit, Squarespace collects certain information automatically in order to run and protect the site, including:
information about your browser, network, and device
web pages you visited before arriving at this site
pages you view while on this site
your IP address
You can read more about how Squarespace uses this data in their privacy policy at squarespace.com/privacy.
Lawful basis: legitimate interests (running and securing the website).
Analytics
This website uses Squarespace's built-in analytics to understand how visitors use the site. This may include information about your browser, network, and device, pages visited, links clicked, scroll behaviour, and timestamps. The data is processed by Squarespace on our behalf.
Lawful basis: legitimate interests (understanding and improving our website).
Cookies
This website uses cookies and similar technologies. Squarespace places certain cookies that are necessary for the site to function correctly. Where you have acknowledged our cookie banner, analytics cookies may also be placed to help us understand site activity.
You can find full details of the cookies Squarespace uses at support.squarespace.com/hc/articles/360001264507.
Lawful basis: necessary cookies are placed on the basis of legitimate interests. Analytics cookies require your consent under the Privacy and Electronic Communications Regulations (PECR).
Contact form
When you submit an enquiry through the contact form on this website, we collect the information you provide, which typically includes your name, email address, and details about your project or question. We use this to respond to your enquiry and, where relevant, to follow up about our services.
The contact form includes an option to join our email list. If you select this, we will add your email address to our mailing list for occasional updates about our work and services. You can unsubscribe at any time.
Lawful basis: legitimate interests (responding to enquiries). For marketing emails: consent.
Booking a discovery call (Calendly)
When you book an introductory call through our website, your name, email address, and any information you provide in the booking form are processed by Calendly to facilitate scheduling. You can read Calendly's privacy policy at calendly.com/privacy.
Bookings are added to our Google Calendar. This means Google, as calendar provider, processes meeting details including your name and email address. Video calls are held via Google Meet, and your participation is governed by Google's terms. You can read Google's privacy policy at policies.google.com/privacy.
Lawful basis: legitimate interests (scheduling and conducting consultations).
If you contact us via WhatsApp, your messages and contact details are processed by WhatsApp, which is owned by Meta. You can read Meta's privacy policy at whatsapp.com/legal/privacy-policy.
Lawful basis: legitimate interests (communicating with clients and prospective clients).
Proposals, estimates, and contracts
When you engage us for a project, we collect information necessary to agree and deliver our services. This may include your name, contact details, project address, and details about your brief and preferences. We use this to draft proposals, manage the project, and communicate with you throughout.
Lawful basis: contract (performance of a contract with you, or taking steps to enter one).
Fonts
This website loads fonts from Google Fonts. When fonts are served, Google may receive information about your browser, network, or device, including your IP address. You can read Google's privacy policy at policies.google.com/privacy.
Lawful basis: legitimate interests (displaying the website correctly).
Google reCAPTCHA
This website uses Google reCAPTCHA, which is loaded as part of the Squarespace platform to help protect forms from spam and abuse. reCAPTCHA may collect information about your browser, device, and behaviour on the site. This data is processed by Google. You can read more at policies.google.com/privacy.
Lawful basis: legitimate interests (preventing spam and protecting the integrity of our website).
Your rights
Under UK data protection law, you have the right to:
Access the personal information we hold about you
Correct any inaccurate or incomplete information
Erase your personal information in certain circumstances
Restrict how we process your information in certain circumstances
Object to processing based on legitimate interests
Withdraw consent at any time where we rely on consent as our lawful basis
Portability: receive a copy of your personal information in a structured, machine-readable format where processing is based on consent or contract
To exercise any of these rights, please contact us at privacy@rfinterior.design. We will respond within one month.
How long we keep your data
We retain personal information only for as long as necessary:
Enquiry data where no project followed: 3 years from the date of enquiry
Client project records: 7 years from the completion of the project, in line with standard contract limitation periods
Marketing list: until you unsubscribe or withdraw consent
How to make a complaint
If you have concerns about how we handle your personal information, please contact us first at privacy@rfinterior.design. We will acknowledge your complaint within 30 days and aim to resolve it as quickly as possible.
If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):
Website: ico.org.uk
Telephone: 0303 123 1113
Changes to this policy
We may update this policy from time to time. Any changes will be published on this page with an updated date.